Privacy Policy

The data controller for this website is the private entity operating European Medical Awards. For data-related enquiries, please contact legal@europeanmedicalawards.com or use the contact form at europeanmedicalawards.com/contact

We collect personal data only when you voluntarily provide it through our forms:

Contact Form: name, email address, subject, and message content.

Application Form: institution details (name, website, country, city, specialty), contact person details (name, role, email, phone), and application narrative.

We do not collect personal data passively except for standard server logs (IP address, browser type, pages visited) which are retained for security purposes only.

We process your data for the following purposes:

— To respond to enquiries submitted via the contact form. — To evaluate award applications submitted via the application form. — To communicate with applicants regarding the status of their submission. — To comply with legal obligations where applicable.

We do not use your data for marketing purposes without explicit consent.

Processing is based on:

— Article 6(1)(b) GDPR: processing necessary for the performance of a contract or pre-contractual steps (application processing). — Article 6(1)(f) GDPR: legitimate interests (responding to general enquiries). — Article 6(1)(a) GDPR: consent, where explicitly provided via the consent checkbox on our forms.

Contact enquiry data is retained for up to 12 months or until the enquiry is resolved.

Application data is retained for the duration of the relevant awards cycle, plus up to 24 months thereafter for record-keeping purposes.

You may request deletion of your data at any time by contacting legal@europeanmedicalawards.com.

We do not sell, rent, or share your personal data with third parties for marketing purposes.

Data may be shared with service providers who assist us in operating this website and managing applications (e.g. email providers, hosting services) under appropriate data processing agreements.

We may disclose data if required by law or to protect our legal rights.

Under applicable data protection law (UK GDPR / EU GDPR), you have the right to:

— Access the personal data we hold about you. — Rectify inaccurate data. — Request erasure of your data (subject to legal retention requirements). — Object to or restrict processing. — Withdraw consent at any time (where processing is based on consent). — Lodge a complaint with the relevant supervisory authority.

To exercise any of these rights, please use the contact form at europeanmedicalawards.com/contact

This website uses only essential cookies necessary for site functionality. We do not use tracking, analytics, or advertising cookies unless you explicitly consent.

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or alteration. All data is transmitted over encrypted connections (HTTPS).

We may update this Privacy Policy from time to time. The date of the most recent update will be indicated at the top of this page. Continued use of the website after any changes constitutes acceptance of the updated policy.